Conditions of Participation

All students/trainees and employees of KIT and the cooperating institutions are entitled to participate in KIT's university sports program:

• Karlsruhe Institute of Technology (KIT) - students and employees

• Baden-Württemberg Cooperative State University Karlsruhe (DHBW) -students only

• Karlsruhe University of Applied Sciences (HKA) - students only

• Karlsruhe University of Music (HfM) - students only

• Karlsruhe University of Arts and Design (HfG) - students only

• Karlshochschule International University (KHS) - students only

• Kunstakademie - State Academy of Fine Arts Karlsruhe (SABAK) - students only

• Research Center for Information Technology (FZI) - employees

• National Institute for Science Communication (NaWik) - employees

• The Karlsruhe University of Education (PH) is not a cooperation partner, but PH students are entitled to participate exclusively in the Uniliga, competitive sports and competitive events (DHM). Registration for this takes place via the online portal.

Proof of eligibility must be provided by the student's matriculation number. KIT employees must provide their work telephone number. This information will be checked by the University Sports Administration. Student/employee ID cards must always be carried and presented upon request to verify eligibility.

Irrespective of the course chosen, a one-off basic semester fee is charged. Depending on the course chosen, further course fees may apply. The fees are collected by direct debit from the participant's specified account four weeks after the start of the course. The payment status can be checked at any time via online registration.

In the event of returned direct debits, a processing fee of 3 euros per booking transaction will be charged, plus the processing fee of the credit institution that rejected the direct debit.

Registration is only possible online. Detailed information on the courses can be found on the website. Bookings result in an obligation to pay regardless of whether the courses are actually attended. By submitting the online registration, University Sports is authorized to collect the course fees by direct debit from the participant's account. By registering, eligible participants accept the conditions of participation and the data protection regulations of the HSP.

For access to our "walk-in" health center and the associated offers, interested parties should contact the "walk-in" directly.

For tournaments and competitions as well as special events, special booking and withdrawal conditions usually apply, which will be announced in each case.

By registering for a sports course, the participant accepts the data protection regulations of University Sports. Further information on the data protection regulations: https://www.ifss.kit.edu/hochschulsport/datenschutz.php

Rebooking is possible if there is no waiting list. To do this, the course management must contact the sports department by email. Course fees will not be refunded for rebookings, but the fee will be offset against the difference in fees. If a more expensive course is rebooked, the difference will be charged.

Withdrawal is generally possible. Withdrawal must be communicated by e-mail. The following cancellation conditions apply:

• Within the first four weeks after the official start of university sports in the respective semester (not the first day of the booked course), there are no cancellation fees and 100% of the fees will be refunded. For registration for vacation courses after the lecture period, a cancellation period of 14 days from the start of the course applies.

• No refunds will be made for later withdrawals.

• The basic fee is generally refunded if no course registration was possible. Cancellation is not automatic. This requires an e-mail to hochschulsport∂ifss.kit.edu

• the course day falls on a public holiday or during a lecture-free period (e.g. Christmas and summer closures),
• there is force majeure,
• German university championships or other major events require the respective hall time,
• unavoidable disruptions to operations such as construction work, repairs or similar occur,
• a course leader is unable to attend and the University Sports Administration is unable to find a qualified replacement at short notice,
• offers in municipal or other sports facilities whose operating times are linked to school vacations may have different running times.

University Sports can combine courses or cancel them completely if, for example, the minimum number of participants is not reached. Participants who have already paid the fee at the time of the cancellation or change can attend another course of their choice within the same fee group in the current program, subject to available places. It is also possible for the participants concerned to withdraw from booked courses if they do not take place. Course fees already paid will then be refunded; there is no further entitlement.

The sports halls may only be entered with clean, non-traffic sports shoes with abrasion-resistant soles. The sports shoes must be suitable for the type of sport. This rule applies to all sports courses in halls and on grass pitches. On tennis courts, shoes for clay courts (no protruding tread) are mandatory. Further regulations for sports clothing for special sports (e.g. sailing) may be issued; these will be brought to the attention of the participants in a suitable form at the time of registration.

Access to the sports facilities is only permitted to persons authorized to participate. The course management, janitor team and other university sports representatives are authorized and required to deny access to other persons.

• for all sports courses (with a trainer) in accordance with the semester program,
• for internal and external special university sports events (e.g. courses, seminars, excursions, other official course units),
• at internal and external competitive sports events (only applies to enrolled students!*), provided they are registered and organized through University Sports
• as well as on the associated routes (including abroad, the choice of means of transport is optional)

• - Participation in events at other universities (with the exception of cross-university, joint events of several universities such as competitive sports events and training courses)
• - Sports activities on the university campus without organizational integration into the official university sports program or without an exercise leader contractually bound to university sports
• - Participation in competitions without registration via University Sports
• - private interruptions of the routes to the location of the university sports activity or back home (e.g. shopping, regulars' table) as well as detours for private reasons

Liability for theft and damage to private property in the exercise facilities used by University Sports is excluded by the organizer. This applies even when using the valuables lockers in the foyer of the Sports Institute and the lockers in the changing rooms. All participants are advised not to bring any valuables with them.

University Sports is only liable if damage was caused intentionally or through gross negligence by an employee.

Participation in excursions and other group events is at your own risk. For all courses not organized by the University Sports Department itself, the University Sports Department only acts as an intermediary. Accordingly, University Sports accepts no liability for any damage, accidents, losses or delays on the part of the passenger and transportation companies involved. Travel to external courses in your own car is at your own risk. University Sports also accepts no liability for theft, damage or loss of luggage. Sports equipment is also taken along at your own risk. The respective organizers of the courses are named in the announcements.